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Home > RFID News > RFID Technical

Using Passive RFID for Document Tracking Applications

2017-8-25 View:
"Passive RFID can be used to track high value documents effortlessly and automatically. In legal,financial services and life sciences firms, locating and
tracking documents is resource-intensive. Files are shared in decentralized work environments but control must be maintained over these documents to meet
regulatory compliance and confidentiality requirements.

Manual methods are labor-intensive and subject to error. Misplaced files are common. And with highly valued, highly compensated employees, introducing
intrusive methods of document tracking only serve to reduce productivity and slow the organization’s workflow.

Passive RFID applications can meet the challenges of tracking documents and other paper-based assets. Using a comprehensive solution from San Francisco-based FileTrail,a Washington, DC law firm
can now conduct firm-wide file audits in four hours instead of four days. Automatic capture eliminates human error, improving accuracy and security.

New lower cost, low profile readers make it feasible to enable tracking across the office while new, paper-friendly, long-range tags are durable and ensure reliable capture even when folders
are stacked with tags close together. With readers at every choke point, organizations can maintain accurate location information for documents and other assets as well as maintain accurate information about chain of custody. For instance, readers can read a user’s security badge and tagged files when a user checks out files from a central library, establishing custody.

Desk-mounted and handheld readers can be used to automatically locate lost files in offices. Doorway portals can detect files as they leave the building.

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        A smart card is a small plastic card containing a computer chip. People use smart cards along with personal identification numbers (PINs) to log on to a network, a computer, or a device. Using a smart card is more secure than using a password because it's more difficult for someone to steal a smart card and learn your PIN than to learn your password.Smart cards are generally issued by information technology (IT) departments in large organizations. To use a smart card, you also need a smart card reader—a device that’s installed in or connected to your computer and that can read the information stored on a smart card.